Now, establish a timeline, task by task, taking you through your day from start to finish. Try to arrange tasks in an order most likely to lead to success. If exercise is something you will put off and then possibly abandon, do this first thing in the morning. Save calling your best friend or online shopping until the essential tasks are done.
Streaming or gaming? Put off till evening. Be sure to schedule brain intensive activities for when your mind is at its sharpest. Save easy and more enjoyable tasks for when your mind is less resilient and your willpower is draining.
Keep your daily plan visible, sticking it on the fridge or above your work computer. Make it a habit to stop and think before starting an activity — is this intentional? Am I choosing to jump on Instagram or clean out the kitchen junk drawer, or is it a result of avoidance or boredom? Picture a jellyfish in the ocean, bobbing and drifting through the water, versus a salmon, swimming upstream toward its singular goal.
Are you being pulled mindlessly through your day, drifting this way and that by impulses and whims, or intentionally moving forward, choosing each task and activity according to your goals and larger daily plan? Taking a quick Candy Crush break or stopping to play with the dog during a busy day is not a bad thing if you are intentionally choosing to do so.
The problem is when these activities become distractions and avoidance mechanisms. If you could do one new thing with the time in your day, what would it be? Writing letters or reconnecting with friends or family. Maybe it is doing absolutely nothing at all! Take one of those ideas and intentionally work into your weekly schedule a short, dedicated block of time for it.
The ADHD brain often see-saws between the extremes of inattention and hyperfocus, depending on the activity. Setting goals and limits helps you stay focused and flexible. Close all tabs except the ones you are currently working on.
Turn off messaging notifications and leave your personal phone calls for lunch. Take baby steps. Identify your top two distractions and focus on conquering those for two weeks. And remember that getting enough sleep, drinking enough water, and eating healthily can all help you stay focused during the workday—especially when that afternoon slump hits.
There you have it—ten tips for time management at work that can take your productivity to a whole new level. Lucidchart is the intelligent diagramming application that empowers teams to clarify complexity, align their insights, and build the future—faster.
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This audit will help you: Determine how much you can feasibly accomplish in a day. Identify timesucks. Focus on activities that provide the greatest returns. Create a daily schedule—and stick with it. Learn more. Prioritize wisely. Strive to spend most of your time in this quadrant. Urgent but not important: These tasks are urgent but not important.
They are generally distractions that may result from the poor planning of others. Not urgent and not important: These activities hold little if any value and should be eliminated as much as possible.
Learn how to use it. Group similar tasks together. Avoid the urge to multitask. Assign time limits to tasks. Build in buffers. Learn to say no. Get organized. Eliminate distractions. Delegation and outsourcing can get a bit tricky. The thing is, delegating or outsourcing are real time-savers since it lessens your workload - which means you have more time to spend on more important tasks or doing less work.
Either hand over responsibilities to team members who are qualified or hire an experienced freelancer. And, if you do decide to do in-house training, the initial investment will be worth-it in the end. It's rare that we are fully engaged in the task at hand. For example, instead of sleeping-in until am, wake-up an hour earlier.
Personally, I find am to be the most productive time of the day since it gives me time to exercise, plan-out my day, go through my emails, and even work on side projects without being disturbed.
Also, consider waking-up earlier on the weekends and maybe cut-down on the amount of TV that you watch. Jumping immediately from one task or meeting to the next may seem like a good use of your time, but it actually has the opposite effect. We need time to clear our minds and recharge by going for a walk, meditating, or just daydreaming. After all, the human brain can only focus for about minutes at a time. Scheduling buffer-time also can prevent running late to your next meeting.
I find minutes between tasks and meetings an ideal amount of buffer-time. The average American spends 2. Instead of wasting both your time and money, get organized. Start by having a home for everything and making sure that items are put back where they belong. As the end of the day clean your workplace and create a document management system. And, start single-tasking. Most people cite multitasking as the main culprit for misplacing items.
For the sake of simplicity try to get down five tasks you need to accomplish. Using the principle you can probably eliminate the majority of the items on your list. It may feel unnatural at first but overtime this will condition you to scale up effort on the most important tasks. Calendars have long been a fundamental tool for time management. However, online calendars have taken this to the next level. Personally, I use Google Calendar.
But Outlook and Apple Calendar also work well.
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